OSL Retail Services

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Mississauga, ON

OSL Retail Services

0.5

1.0

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3.5

4.0

4.5

5.0

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Mississauga, ON

Executive Personal Assistant

Mississauga, Ontario (view on map)

Posted 1 month ago

Job Description

It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that is pushing us to new heights. And we’re on the lookout for talented people who share our vision and values and want to join us in this journey. At OSL, our culture is our foundation. Passionate employees, great customer service and long-term relationships are all built upon that foundation. We value people, passion, honesty, respect, and integrity.

About the role: Executive Personal Assistant to CEO

The Executive Personal Assistant will provide senior level executive administrative support to the CEO for several companies as well as personal assistant to the CEO and family. The ideal candidate must be dynamic, confidential, and ability to multi-task.

The ideal candidate must thrive in fast-paced environments, be able to manage through ambiguity and complexity, create and simplify processes, and simultaneously support and prioritize varying requirements/tasks impacting a growing organization. This role requires excellent communication and organizational skills and the ability to identify and eliminate bottlenecks, provide escalation management, anticipate, and make trade-offs and balance administrative and business needs versus operational constraints in alignment with the executive's preferences. Maturity, curiosity, creative problem solving, and the ability to work as part of a team are all essential for success in this role.

Location: Mississauga

Contract: 12-18 months

Role Responsibilities:

• Prioritize incoming phone calls, meeting requests, conference calls, and communications.
• Research, book, and arrange travel for the CEO, Managing Partners, and family members, including transportation services, private aircraft or commercial travel, accommodations, meal and event reservations and preparation of comprehensive itineraries.
• Plan and execute business and social events including researching and booking venues, compiling guest lists, organizing catering and entertainment, and running of the event.
• Execute on property management and financial settlements.
• Prepare proposals, letters, client documents as required.
• Organize and manage the processing of all charitable donations.
• Anticipate and organize calendar, travel plans and expenses.
• Proactively identify opportunities to optimize processes to drive business results.
• Assist in the creation of PowerPoint presentations.
• Utilize Microsoft Suite to create reports, analyze data, and report on trends.
• Research and carry out diverse and far-ranging personal requests and ensure ad hoc requests are completed in a timely manner.
• Running errands where required e.g. banking, shopping, delivery of personal correspondence.

Qualifications:

• Minimum 3+ years administrative experience supporting a Senior Executive in a fast-paced environment with multiple demands and ever-changing schedule.
• Expert proficiency in Microsoft Suite including Adobe, Word, Excel, PowerPoint, Dropbox, Google.
• Discretion, tact, and loyalty; understands the importance of maintaining strict confidentiality.
• Polished, confident and professional manner as well as excellent communication and relationship management skills.
• Independent and resourceful self-starter with the ability to manage multiple requests and meet deadlines.
• Proactive with the ability to problem solve, be creative, intuitive and anticipate needs.
• Strong team player with the ability to work independently.
• Demonstrated ability to perform well under pressure.
• Strong focus on accuracy and attention to detail.
• Flexible and adaptable in an environment with growing business needs.
• Ability to respond to out-of-hour requests according to the Executives’ needs as required.
• High energy and positive attitude.
• Some travel required.

What’s in it for you:

• Competitive base salary $80-$105K plus bonuses and other perks.
• Vacation plus additional flex days.
• Comprehensive benefits.
• Training and development opportunities to grow your career with one of Canada’s Best Managed Companies.
• A supportive workplace culture and work environment.

If this sounds like you and you’re excited to be a member of our team, please apply now.

We thank all interested applicants; however, only qualified candidates will be contacted. This position requires the successful completion of a criminal background check.

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

OSL is committed to fostering an inclusive work environment where all individuals feel welcomed, accepted, and valued. We provide an atmosphere free from barriers to promote diversity, equity, and inclusion, and encourage equal opportunities for all employees. We’re seeking candidates with diverse experiences and provide accessible candidate experiences throughout the selection process.